LiftAuth lists every elevator by its next inspection due date. The Auditor (the witnessing agency) picks a time from your Team’s calendar, and the Building Manager agrees to it.
Annual Inspections tracks when each elevator’s next inspection is due and books the visit. Booking one inspection means three parties agreeing on one hour:
In New York City, add the witnessing agency for each Cat 1 test as an Auditor.
Every elevator with its Auditor and next due date, soonest first. Search by building or elevator, or narrow to one Auditor.
Elevators with no due date or no Auditor are listed on top. Set either one from the list.
Add each firm with the people you reach there, by email or message. Each firm gets its own booking link.
The link lists every elevator of yours waiting for a booking, so the Auditor books a batch in one visit.
The Auditor can book only free hours. Your Team’s calendar entries and scheduled Jobs both count as busy.
Email the agreement link, or record an agreement reached by phone.
The Building Manager or your office can ask the Auditor for another time, with a note saying why.
Each inspection keeps a history of every step: links sent and opened, times picked, confirmed and agreed.
On the register, select Add inspection on the elevator. Pick the Team that will attend and the duration. You can also set a Not before date.
The dialog shows how many free slots that Team has, so you find out before the Auditor does if a Team is fully booked.
Send the Auditor their booking link by email, message or a copied link. They need no account. The page lists your elevators waiting for a booking, with the address, duration and due date of each.
Your Team’s other work shows only as Technicians busy blocks, with no building, Building Manager or Job type. The chosen hour goes on the Team’s calendar as a hold.
Select Confirm booking, then Email the agreement link. The Building Manager sees the proposed time, the Auditor and your Team. They type their name and agree, or request another time with a note.
Once they agree, LiftAuth emails the Auditor to confirm the time. After the inspection, enter the next due date and the inspection closes.
| Capability | LiftAuth | Spreadsheets and email |
|---|---|---|
| Due dates | Every elevator, soonest first | Sorted by hand |
| Missing dates or Auditors | Listed under Needs attention | Found when someone looks |
| Finding a time | The Auditor picks from your Team’s free hours | Calls and emails |
| Building Manager agreement | Agreement link, recorded with a name | An email reply |
| Team calendar | Held when booked, released when moved | Updated by hand |
Every visit for the term worked out from each Maintenance Contract.
Learn moreLog each defect as an Issue, with photos, and track it until it is fixed.
Learn moreBuilding Managers see visits, accept Quotes and sign off work.
Learn moreNo. Each Auditor uses one booking link. It doesn’t expire, so treat it like a key. Regenerate link stops the old one at once.
Only the elevators waiting for their booking, and your Team’s other work as Technicians busy blocks. The blocks show no building, Building Manager or Job type.
They select Request another time and leave a note. LiftAuth takes the hold off your Team’s calendar and emails the Auditor the old time and the note, so they can pick again.
After you confirm the booking, select Request a new time and give a reason. LiftAuth emails the Auditor, who picks a new hour from their link. If the Building Manager was already asked, they are told the old time is off.
It tracks each elevator’s due date and books the time with the witnessing agency as an Auditor. It doesn’t file in DOB NOW: Safety. See the NYC Cat 1 deadline.
To talk to us, email hello@liftauth.com or fill in the form here.
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